Creating Folders (Labels) in Gmail

. at . 8 comments

This post is for Kay because she asked. This also makes a great Works-For-Me Wednesday post. Go here for other WFMW submissions. I’m #99.

See the grey Search the Web tab (top middle of Google inbox page)?

  • To the right of this grey button, in tiny print, it says Show research options (top line) And create filter (second line).
  • Click on create filter.
  • In the From box put either an email addy or name.
  • Click the grey Test Search button to make sure it grabs the emails you want. I.e. I typed your name, Kay, and 3 came up.
  • Click the grey button  Next Step.

There are 8 possible boxes to click.

I clicked (put a check mark in) 3 of them:

  • Skip the Inbox (archive it)
  • Apply the Label:  in the white box to the right it says Choose Label. Either write a name for the label (name for a folder) or click on one already there. I.e. I wrote in your name, Kay.
  • Click on OK.
  • Also apply filter to # conversation below. ( I had 3 from the search with your name.)
  • Then I clicked on the grey Create filter button.

This last action will take you to your Settings page and show you The following filters are applied to all incoming mail.


Ta-Da! Folders in Gmail. Although in gmail they are called labels.

 Go to this link for Google’s description of the above or go here for an audio tutorial.


My daughter showed me how to do this. I had already written up my instructions before I went to the Google link above.

Entry filed under: Learning, Main, Uncategorized, Works-For-Me-Wednesday. Tags: .

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8 Comments Add your own

  • 1. Susan  |  . at .

    This is great, thank you so much! I had looked & looked for how to users folders in gmail and thought it just wasn’t possible. It didn’t occur to me to try labels!! THANKS!


    • 2. susan2009  |  . at .

      you are welcome, susan. isn’t it tricky when we don’t know the lingo? so glad i was able to help.


  • 3. Lisa@blessedwithgrace  |  . at .

    Thanks. I have gmail, but know that I am not utilizing it, to it’s fullest. There are so many neat functions. I was excited when I saw your subject, in your link, for WFMW. Thanks.


    • 4. susan2009  |  . at .

      you are welcome, lisa. i am trying to get to know gmail better myself. when i come across any more neat tidbits, i will post them.


  • 5. Gin  |  . at .

    Before I go through all of this… I already use labels but are you saying there are actual FOLDERS that move mail OUT of the big huge pile???? Dooo fill me in!!! I’m all ears!!!


  • 6. susan2009  |  . at .

    Hi Gin,

    Yes, email can be set to automatically go into the labels you’ve already set up.

    Go through the instructions I already wrote or listen to the audio instructions.

    Have some email in your inbox? See the box to the left of each email? Check the box for all of one label. Go to the pull down menu “Apply Actions.” Click on the label you want.
    Then click on the grey button Archive. All the emails for that one label will automatically go there.


  • 7. Michelle at Scribbit  |  . at .

    These are so so helpful for your account!


    • 8. susan2009  |  . at .

      i sooooo agree, michelle. i haven’t made a folder in a while and came back here today to give myself a refresher course.


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